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Team Management

Manage your employees, roles, and permissions in CrewCircle.

Roles & Permissions

Owner

  • Full access to all features
  • Can manage billing and subscriptions
  • Can delete the business account
  • Cannot be removed

Manager

  • Can create and publish rosters
  • Can approve timesheets
  • Can invite employees (with owner approval)
  • Cannot manage billing

Employee

  • Can view their roster
  • Can clock in/out
  • Can update their availability
  • Cannot view other employees' data

Inviting Employees

Sending Invitations

  1. Go to Settings > Team
  2. Click Invite Employee
  3. Enter their email address
  4. Select their role
  5. Click Send Invitation

The employee will receive an email with a link to join your business.

Accepting Invitations

Employees can:

  1. Click the link in their email
  2. Create their account (or log in)
  3. They'll automatically be added to your business

Managing Availability

Employees can set their availability:

  1. Go to My Profile > Availability
  2. Set regular weekly availability
  3. Add one-off exceptions
  4. Submit for manager review

Managers can view and approve availability in Team > Availability.

Employee Profiles

Required Information

  • Full name
  • Email address
  • Phone number
  • Employment classification (award)
  • Tax file number (stored securely)

Optional Information

  • Profile photo
  • Emergency contact
  • Qualifications
  • Notes

Removing Employees

Soft Delete

When you remove an employee:

  1. Their timesheet history is preserved
  2. Their profile is marked as inactive
  3. They lose access to the business

To remove an employee:

  1. Go to Settings > Team
  2. Find the employee
  3. Click Remove
  4. Confirm the action

Reactivating

Previously removed employees can be re-invited using the same process as new invitations.

Profile Photos

Employees can upload profile photos:

  1. Go to My Profile
  2. Click on the current photo
  3. Upload a new image
  4. Crop to fit
  5. Save

Profile photos appear in:

  • Roster view
  • Time clock
  • Timesheet reports
  • Notifications

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