8 - 9 October 2025 - PyCon Africa workshop

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Name of the event: PyCon Africa 2025
Location of the event: The Wanderers Club, Johannesburg, South Africa
Date and time of the event: 8 - 9 October 2025

Checklist

• Confirm date and time with venue / conference

  • Which day or days?
  • What time?
  • What is the capacity of the venue?
  • Is it at least 3 hours?

• Confirm catering (if needed)

  • Is lunch provided?
  • Is refreshment (drinks and/or light snacks) provided?
  • Who is providing the catering?
  • Who will be paying for the catering? Will we need to credit them as a sponsor?
  • Are there options to accommodate various dietary needs?

• Confirm registration process

  • Is the event free?
  • Do participants need a conference ticket?
  • Who is handling registration?
  • Are you openly recruiting mentors?
  • Registration form for mentor (see example here)
  • Registration form for learner (see example here)

• Code of conduct

  • Does the conference code of conduct apply to the event?
  • If not, is there a CoC and a reporting procedure? (see example here)

• Event promotion

  • Ask the conference to add Humble Data to their website (if relevant).
  • Social media posts to promote registration (see examples here)
  • Ask for related community for promotion (e.g. conferences, local Python groups, local universities)

• Email communication

  • Confirmation email to mentors (see example here)
  • Confirmation email to learners (see example here)
  • Reminder emails to mentors (see example here)
  • Reminder emails to learners (see example here)
  • After event thank you email to mentors and learners (see example here)

• Humble Data website

  • Add event when registration opens. Make sure to add the sponsorship information, if any.
  • Add wrap up blog post (optional)

• Prepare workshop

  • Update welcome slides (see example here)
  • Prepare some beginner friendly issues (optional)