October 4 - Humble Data at College of DuPage

[Barderus]

Name of the event: Humble Data Workshop at College of DuPage
Location of the event: College of DuPage
Date and time of the event: October 11th 10a.m - 4p.m.

Checklist

• [ x] Confirm date and time with venue / conference October 11h 2025

  • [x ] Which day or days? Saturday
  • [ x] What time? 10 a.m. - 3 p.m.
  • [x ] What is the capacity of the venue? 40 students
  • [ x] Is it at least 3 hours? Yes

• [x ] Confirm catering (if needed)

  • [x ] Is lunch provided? Yes
  • Is refreshment (drinks and/or light snacks) provided? Yes
  • Who is providing the catering? Computer Science Club (Acquiring food through Sodexo)
  • Who will be paying for the catering? Will we need to credit them as a sponsor? Computer Science Club funds
  • Are there options to accommodate various dietary needs? Yes

• Confirm registration process

  • Is the event free? Yes
  • Do participants need a conference ticket? No
  • Who is handling registration? Computer Science Club Leadership
  • Are you openly recruiting mentors? No, we are utilizing CS Club Leadership
  • Registration form for mentor (see example here) Link:
  • Registration form for learner (see example here) Link: https://docs.google.com/forms/d/e/1FAIpQLSch9m2ilYbXyJqXmdbNRu0IDOqRASl8zsXFAtB7zmShkcc_Aw/viewform

• [x ] Code of conduct

  • Does the conference code of conduct apply to the event?
  • If not, is there a CoC and a reporting procedure? (see example here)

• Event promotion

  • Ask the conference to add Humble Data to their website (if relevant).
  • Social media posts to promote registration (see examples here)
  • Ask for related community for promotion (e.g. conferences, local Python groups, local universities)

• [ x] Email communication

  • Confirmation email to mentors (see example here)
  • Confirmation email to learners (see example here)
  • Reminder emails to mentors (see example here)
  • Reminder emails to learners (see example here)
  • After event thank you email to mentors and learners (see example here)

• Humble Data website

  • Add event when registration opens. Make sure to add the sponsorship information, if any.
  • Add wrap up blog post (optional)

• [ x] Prepare workshop

  • [ x] Update welcome slides (see example here)
  • Prepare some beginner-friendly issues (optional)